Managing your workforce and ensuring everyone gets paid appropriately and on time is a significant concern for every business. However, doing this manually is not only tricky, but it’s also highly inefficient and costly.
There are several problems with manual data entry that can cause errors and delay the payroll process, besides causing compliance issues, costing money, and negatively impacting employee morale.
Online employee time clock software can help with many of these issues. By integrating the employee timesheet software with your payroll processor, you can simplify many operations of your business that would otherwise slow things down and cost money.
In this article, we’ll look at how using online employee time clock software with payroll integration can improve business operations.
Manage Timekeeping and Payroll With One System
Many problems are created as a result of a disconnect between the systems that manage different operational procedures. This may include managing time tracking with one system and payroll with another or having one system automated and another still done manually.
Having disconnected tools can lead to an issue where systems don’t correlate to one another, and the chances for errors increase, or it’s challenging to transfer timekeeping data to the payroll system.
Similarly, having an automated system and a manual system together can lead to all sorts of errors when data goes to be transferred from one direction to the other such as transferring automated timesheets over to a manual payroll process. Manual data entry is simply more prone to errors.
Online employee time clock software with payroll integration makes both processes manageable from the same place. Time tracking data is automatically collected for every employee at once and is guaranteed to be accurate down to the minute. From there, the payroll integration can take the hour and wage data and process employee paychecks quickly and easily without a lot of back and forth between departments.
Less Need For Oversight
Another issue with time tracking and payroll is that there needs to be constant supervision of employees and timesheets to manage productivity, ensure accuracy, and attempt to prevent time theft.
Since manual time tracking requires constant oversight, this means managers have to focus on micromanaging employees, seeing who’s clocking in and out, make sure they fill out their timesheets, and try to prevent time theft.
With a time card app, there is no more need for a physical job clock. The time and attendance app can be accessed from virtually any mobile device, meaning employees can clock in and out on their own device, and there is no expense for wear and tear that the business has to cover. This also reduces the time it takes to clock in and the potential for congestion.
Time clocks can also be defrauded by employees who choose to punch in for others or not clock in or out. It is challenging to manage time tracking with physical time clocks without constant managerial oversight. A timesheet management app eliminates the need for oversight as managers can see at a glance who is absent or not, who’s clocked in, and what they are doing.
Unfortunately, it is nearly impossible to manage all these factors, even if managers supervise employees around the clock. That’s because tracking hours across an entire workforce and making sure everything is accurate would require more time than a manager has at their disposal.
That’s how online employee time clock software can help. Since the team time tracking process is automated for all employees, managers don’t have to watch them to ensure they are working and counting their hours. They can simply view who is and is not working from the time clock and all the relevant data in real-time.
Online time clock software also ensures that hours and payroll are accurate because each employee has a unique ID that makes time theft impossible. Only managers are allowed to alter timesheets, and if this is done, there is a record of it.
Lastly, payroll integration makes sure that all timesheet data is sent straight to the payroll department for processing without the employee or a manager needing to make adjustments.
Better Employee Satisfaction
Having to handle their timekeeping to get paid and the possibility of dealing with delays and errors can be demoralizing and lead to lower employee satisfaction and productivity.
Online timesheet software gives employees the security to know that they will be paid for the time they work quickly and accurately without having to do anything on their end. This frees employees up to focus on their jobs and gives them the satisfaction of prompt payment.
If you’re using disconnected solutions to track employee time and process payroll, then likely you’re incurring compliance violations without even realizing it. Luckily, modern time clock solutions can help ensure you remain labor law compliant by offering a way to efficiently integrate time tracking and payroll.
