Responding to a federal RFP requires a lot of intensive preparation. You need to put some thoughtful consideration into the financial and logistical elements of your submission. First and foremost, you have to verify that you are able to meet all of the request’s core criteria for eligibility. Here are a few key tips to help you prepare a winning submission.
Include Documentation of Current Cybersecurity Maturity Model Certification
In order to meet the Department of Defense’s requirements regarding Cybersecurity training and compliance initiatives, anyone who will be working directly for the Department or will work on its behalf in an agency or contractor relationship must complete comprehensive instruction covering essential practices and protocols. Project participants must attain a high level of proficiency in the practical implementation of DoD’s security directives. It is crucial that you understand the level and format of Cybersecurity Maturity Model Certification. Some contractors may be able to complete the necessary training independently, and others may have to attain CMMC credentials from a department-approved third-party provider.
These regimens and requirements help to ensure that you will access, transmit, and store confidential materials concerning projects securely. With the growing number of cyber threats becoming an increasingly serious problem for government entities and contractors, you can anticipate that there will be a high level of scrutiny directed toward your compliance practices. Compile the appropriate materials to document core compliance competencies. At the same time, it is advisable to conduct a self-audit of your current policies and protocols to affirm that your cybersecurity management initiatives will meet expectations.
Organize Financial Materials Thoroughly
In reviewing proposals, decision-makers do not always default to the lowest bidder. In fact, setting estimates too low is likely to raise flags, especially when there are significant discrepancies between your proposal and competitors’ submissions.
Be extremely attentive to detail in your financial materials. Every line item in a project budget should have a substantive basis, and your calculations must be straightforward. Avoid approximations, and structure contingencies reasonably.
Reviewers will be most impressed by submissions that reflect methodical preparation. It shows that you’ve given serious thought to what it will take to excel in a particular role and the know-how to competently manage a highly specialized project.
Review and Relay Insurance Information
An RFP may stipulate threshold levels of general liability insurance coverages for contracting companies that will be eligible for consideration. Verify that your current policies meet threshold requirements, and obtain a current certificate of coverage from your carrier. Substituting an umbrella policy to meet the difference from a general liability policy that falls below minimum requirements would probably not satisfy reviewers’ criteria.
Double-check that all of the information that it reflects about your business such as your address and phone number is current and accurate, and be sure to include any requested supplementary endorsements. Additional coverage lines such as EPLO or cyber liability may work to your advantage.
Ultimately, it is important to bear in mind that the review process for proposals is highly competitive. Present your business in a way that sets it apart from competitors and inspires reviewers’ confidence.
