Choosing the right photocopier is a big decision and there are plenty of factors to consider. You want a machine that will suit your business now and in the future, so it pays to do your research and make sure you get the best fit.
There are two main types of machine: an all-in-one printer (with scanner, fax and photocopier functions) and a stand-alone photocopier. In general, stand-alone machines are more suited to larger offices with higher printing needs, while smaller businesses tend to be better off with an all-in-one printer.
The good news is that because photocopiers are so expensive, most manufacturers now offer good warranties and support services. This means that if your machine does break down within the warranty period, you will not have to pay for the repairs or replacement parts. But even with this in mind, there are many factors you need to consider before purchasing a new machine.
Once you’ve decided on whether you need a stand-alone machine or an all-in-one printer, it’s time to start thinking about the features you need.
Manufacturer or supplier
First, when you’re looking at photocopiers, it’s important to think about whether you want to buy straight from the manufacturer or from an independent supplier like ourselves.
If you choose to buy straight from the manufacturer, you’ll have access to their wide range of equipment and will be able to find and buy all of the products that you need in one place. However, it’s worth bearing in mind that some manufacturers only offer new equipment and don’t sell reconditioned machinery. In addition, some manufacturers only offer basic sales services and don’t provide maintenance contracts or repair services.
Set your budget
How much do you want to spend? You can get a basic copier with black and white printing for a few hundred dollars, but if you have more extensive needs, you may need to shell out several thousand dollars. Do you want to lease or buy? Do you need a service contract? Be realistic about what you can afford now, and what might be within reach with some careful planning.
Check your space
How much room do you have in your office or workplace? Try not to cram equipment into small areas — it will make it harder for people to use the copier, and they might knock things over by accident. Make sure there is enough space between desks and other obstacles so that people can move around freely. Also consider how much space the paper trays will require — this can vary depending on whether you plan to refill them frequently or only occasionally.
