Forward-thinking businesses can hardly overlook advanced invoicing software, while streamlining their accounts department. With established developers like Monite launching user-friendly and feature-packed tools, you can do away with confusing spreadsheets during invoicing. The process is no longer as tedious as it used to appear with traditional systems.
Successful brands strive to eliminate invoicing errors, and integrating one of these sophisticated systems defines their success. Besides, the reputed developers integrate specific features in these systems to facilitate end-to-end customer management. Ultimately, you have mental peace in your department, while saving money and time.
It’s time to explore the most crucial features that an invoicing software should have.
Things to look out for in your invoicing tool
- Easy and customized invoicing
After you come up with an estimate, it’s imperative to customize the bill. A generic approach can lead to a compromise of your brand value. So, with one of these powerful tools, it becomes easy to obtain invoices from quotes instantly. At the same time, the tool should support the creation of fresh bills right from scratch.
Moreover, the reputed developers take care to ensure that the invoice doesn’t miss out any crucial data. Once you get the software, you should be able to directly dispatch the bill to your customers. Most importantly, the documents should strategically convey your payment terms.
- Check out activity logs
Most invoicing tools enable users to maintain a record of their activities. If needed, you can check the record section and retrieve invoices or bills that you generated using the software in the past. This is a crucial feature, as you would be able to track payments and verify the incoming funds using the tool.
Moreover, you can also track invoices that your firm generated during a specific period. Based on this, it becomes easier to get an idea of the number of sales on a specific day, week, or month.
- Cloud-based functions
The information in billing software remains stored in cloud-based servers. This enables your staff to get access to billing information at any time, and from any location. Even if one of your systems crashes, you can log into the account from a different system and access the data.
Besides, storing billing information in cloud systems keep it secure. Physical devices like drives are susceptible to physical damage and theft. Moreover, it fosters better collaboration within your department even if your staff is working remotely.
- Easy sharing
Regardless of your industry, it’s imperative to have proper shareability features in your billing software. To verify the data with customers, you need to share them instantly. Moreover, it’s necessary to print the documents, so shareability happens to be a key feature. The popular invoicing software supports easy shareability, which enables organizations to share them across all platforms.
- VAT and GST management
Some organizations also need to prepare tax reports for their accounts departments. With an advanced billing software, this process turns out to be amazingly easy. You need not have separate tools that might clutter your operations. A comprehensive software should have a dashboard with all these features to prepare tax reports. This ensures that you can track the operations with proper efficiency.
Managing taxes like GST or VAT might turn out to be a Herculean task unless you have a robust mechanism. You can automatically generate these details and calculate them, so that you get to know how much you need to pay as tax. Users simply need to provide the VAT or GST details when they create a new user account with the software. Once you enter the respective tax rate to the products or services you are selling, the system would generate the tax bills.
- Supporting electronic signatures
Do you need to sign invoices with electronic signatures? Check out whether your invoicing software supports this feature. This would significantly boost your productivity, as you need not deal with the time-consuming manual processes for each document. You can also use invoicing software that integrates with an electronic signature solution like Jotform Sign.
Get a customized invoicing software to boost your operations in the accounts segment. A powerful tool for invoicing streamlines the processes, while decluttering your operations. It makes your actions trackable, ensuring better transparency in the department. Most importantly, you can eliminate manual errors that might potentially jeopardize traditional systems.
