Often in a company’s activities a situation may arise in which it is necessary to move an office to another location for a number of reasons: a decrease or increase in space, the end of the lease period, the search for cheaper premises, etc. In any case, the management is faced with a completely logical question: how to quickly, inexpensively and without significant damage move to another location?
The most optimal solution is to seek help from long distance movers in nyc, which will fully organize your office move. As a rule, the cost of this type of service is formed from 3 main components:
• work of loaders;
• cost of packaging materials;
• cost of transport.
Loader services
It is difficult to overestimate the work of movers during the moving process. Reputable moving companies employ experienced employees who not only lift and lower pieces of furniture and other things, but can also place furniture in the right order, hang shelves and perform other decorative work. They are well aware of the peculiarities of disassembling and assembling even the most exclusive furniture with original fittings, and the requirements for packaging items to provide them with maximum protection from possible damage.
To save a little at this stage, it is necessary to optimize the work time of the loaders . More than half the time of the entire moving process is usually spent preparing things for transportation. To reduce it, you should prepare as much furniture and other office attributes as possible for transportation in advance. It is necessary to decide in advance what furniture can be transported without disassembling, so as not to waste time on this, because in the new office you will have to reassemble it.
Don’t forget to label the furniture before moving to make it easier for movers to fold it. To do this, it is advisable to use simple paper tape, on which you can write the necessary characteristics well with a felt-tip pen.
Selection of packaging materials
All required materials for packaging and protection can be purchased in advance from the moving company. The most common packaging materials are bubble wrap, stretch, and boxes. To buy cardboard boxes for moving and delivery to the office in the required quantity, you should consult in advance with an employee of the carrier company.
It should be borne in mind that packaging containers can be very different. When choosing it, you need to pay attention to the maximum weight that it can withstand. In this case, the weight of the box filled to the top should not exceed 15-20 kg. Otherwise, it will be very heavy to transport. Boxes of excellent quality, suitable for office moving, are made of durable cardboard, they can withstand up to 20 kg and will not deform, even if placed one on top of the other.
You cannot transport important documents in packages and simple bags, and even more so in sacks, since during loading and unloading operations and during the transportation process they can become very wrinkled, mixed up, and sometimes lost. To pack accounting documents and archives, you should use special archival boxes. In addition, it doesn’t hurt to stock up on special boxes for transporting computers and other office equipment.
It is better if all employees themselves pack the contents of personal cabinets and cabinets, while it is advisable to entrust the packing of furniture and equipment to the employees of a moving company, since they will do it much faster. Also in this situation, they are fully responsible for the safety of the property they packed.
Choosing transport for moving
One of the most important aspects when moving an office is choosing the right vehicle. It is very difficult for an inexperienced person to determine “by eye” what kind of truck is needed. Only employees of a moving company, thanks to their extensive experience, knowing the number and volume of things being transported, will be able to select the most suitable option. Often preference is given to trucks with a significant volume. The larger the volume, the faster it will be possible to transport all the property; perhaps one trip will be enough. Therefore, you will not have to pay for additional work on the vehicle. One large truck costs less than several small vehicles.
To organize a move, it is better to choose days with minimal traffic congestion (as a rule, these are weekends), but you should ask the company in advance about the availability of additional fees for work during this period. You should not move during the holidays, especially when they last for several days.
